Vendors & Procurement

The Procurement Management Department purchases supplies, services, and construction-related projects for the Public Health Trust. The information contained on this website will facilitate the process for acquiring these needed supplies, services and construction-related projects.

The information located at these links elaborate on the Public Health Trust’s procurement process and the Procurement Regulations provide guidance to Trust’s staff and all interested parties concerning specific procurement procedures. These regulations comply with the Public Health Trust’s overall operational Policies, Miami-Dade County ordinances and all applicable state laws including applicable provisions of the Public Records Law and the Government-in-the-Sunshine Law.

The regulation is advisory in that it is intended to provide guidance to Trust staff in the conduct of an orderly administrative procurement process. The procurement regulations were adopted on February 1, 2006.

The mission of the Procurement Management Department is:

• To obtain supplies, services, and construction-related projects required by the Public Health Trust in a cost-effective and responsible manner.
• To promote quality and integrity.
• To establish clear lines of procurement authority and accountability.
• To provide for increased public confidence in the procedures followed in public procurement.
• To promote the fair and equitable treatment of all interested parties who deal with the Public Health Trust’s procurement system.
• To foster broad-based competition within the free enterprise system.
• To afford economic opportunities to all segments of the community through various socio-economic programs.
• To permit the continued development of procurement policies and procedures.

This webpage contains links to Solicitation Notices of Public Interest, posted by Jackson Health System’s Procurement Management Department, on behalf of the Public Health Trust.

The Notices serve to inform the public of Current, Formal Request for Proposal (RFP) and Invitation to Bid (ITB) solicitations which may potentially result in a Contract Award greater than $250,000.

A copy of these solicitations may be requested through the Procurement Officer listed next to each solicitation on the chart accessible through the links below.The start and ending dates of the Cone-of-Silence are also listed on the chart next to each solicitation.Click on the links below to take you to the desired information:

• Solicitation Notices
• Solicitation Meeting Notices

Get more information related to the Jackson Miracle-Building Bond Program.

To view or print the Public Health Trust policies regarding new vendors, gifts, procurement regulation or the User Access Program, click on the links below:

In accordance with the Public Health Trust/Jackson Health System’s procurement regulations, all vendors/manufactures are required on an annual basis to register with the Public Health Trust by completing a Vendor Registration Application before receiving an award. This centralized process enables you to submit a single application to establish a contract with the PHT requesting goods and services.

This application must also include:

• Required Miami-Dade County affidavits,
• Copy of the firm’s Dade County Business Occupational license (if the firm is domiciled in Miami-Dade County), and
• Copy of the State Corporate Certificate (if incorporated).

Award categories are as follows: Requests for Proposals (RFPs), Bids, Bid Waivers, or any purchases falling under the amount required for bidding. A continued compliance form must be submitted with an RFP or Bid, Bid Waiver, or any purchase falling under the amount required for bidding if the registration application has been submitted within the last twelve- (12) months.

*Due to Covid-19, all Vendor Registration Applications must be notarized and submitted electronically to [email protected].

Our new Smart AP Tool is live in the Supplier Portal! As part of our continued efforts to improve communication and streamline processes between Accounts Payable, Procurement, and our vendor partners, this new Smart AP tool has been designed to enhance transparency, efficiency, and communication.

With this tool, vendors doing business with Jackson will now be able to:

• Track invoice status in real time from creation to payment
• Communicate directly with AP to allow for clear communication on payment status as well as uploading documentation (i.e. Proof of Delivery) when needed.

We encourage all vendors to take full advantage of this new feature to ensure smoother and more effective interactions with our team.

To use the new tool, you must be registered on the Supplier Portal. If you are not yet registered, please register on the Supplier Portal. If you already have an existing Supplier Portal account, please send an email requesting access to the invoicing tool to [email protected] and include the following information:

1. Registered Company Name
2. Supplier Portal Account Number

Jackson Health System – Miami-Dade County’s provider of world-class patient care – wants to do business with you.

Jackson’s Responsible Purchasing program is designed to actively encourage and promote the use of small businesses, from Miami-Dade County through close collaboration with internal teams, external organizations and our supply chain partners; achieving the best value for all facilities, goods and services procured by the Trust.

Jackson currently participates in the Miami-Dade County Small Business Enterprise (SBE) Program. Miami-Dade County certifies local firms as an “SBE” based on various criteria and revenue thresholds in its race- and gender-neutral program. Our participation in the SBE Program fosters growth and employment in the local economy by giving small businesses a chance to gain the experience, knowledge and resources necessary to succeed. Miami-Dade County certified SBEs are able to participate in various contract measures designed to assist with the bidding process.

Visit Miami-Dade County’s Strategic Procurement Department online at www.miamidade.gov/smallbusiness/enterprise-programs or call 305-375-3111 for information on SBE certification programs and to apply for SBE certification. Locate currently certified SBEs for goods and services, construction, and architecture and engineering by searching Miami-Dade County’s Certified Vendor Directory.

For more on Jackson’s Responsible Purchasing program, email us at [email protected].